If your organization is planning to raise its reception but is not much sure if a visitor management solution is essential, attempt responding to these short questions. Today, gtriip brings you a few questions to ask about your secure visitor management solution.
- Can Visitors be Pre-Registered?
If guests can be pre-registered via web portals or secure mobile before their on-site entrance, precious time can be preserved during finalizing their check-in procedure. When guests are pre-registered, any sort of useless interactions such as site map distributions, Wi-Fi codes can be excluded. It will help the staff to improve their efficiency and productivity levels hence, maximizing on-site clarity and guest see.
- Can Visitor Photos be Captured?
It’s highly uncommon for visitors and other third parties coming on-site to be requested to take a photo for identification objectives with the traditional techniques of visitor processing. However, this action can be conducted swiftly and in a non-intrusive way with modern digital visitor solutions when added to check-in workflows. When the photo is taken, it can be uploaded with other personal visitor information that has been caught by the workflow, which will add it to their specific visitor profile.
- How is Group Check-Ins Managed?
Now you will not need a lot of personnel resources along with time to perform an accurate and secure check-in process. While this is feasible with some strategic coordination, the speed at which these Hotel Mobile Check-In can be performed would require personnel to work instantly whilst assuring no mistakes during the procedure. With the opening of a digital Visitor Management solution, this complicated hurdle can be effectively enabled by encouraging all guests to pre-register before arrival on-site, enabling the last steps of the check-in procedure to be simplified once the guest arrives on-site.
- Can Different Guest Types be Easily Distinguished?
When stocking visitor and guest check-in data, can different visitor types ( interviewee, Visitor, Contractor, etc.) be easily differentiated? With traditional methods, to make it possible, a procedure would need a mixture of various check-in forms, with each for planned to catch data specific to that guest type. Unfortunately, this method greatly impacts receptionist productivity levels due to the certain file age and file stocking regulations involved.
With the help of modern Visitor Management solutions, several check-in workflows can be formulated and built for the numerous visitor categories. Whether visitors select to get pre-registered or check-in on-site, they are given the chance to commit to the workflow that fits their visit reason. Additionally, if an organization hopes to view how many of each guest type came on-site within certain duration, the back office can easily drag this information and form exportable documents for analysis.
- Is your Data Stored and Filed Securely?
With the introduction of GDPR, the importance of data hold has improved. If any visitor wants to see a record of all the data stored about them or wants this data to be removed, the organization must get this data and act then on the request.
Through conventional techniques of visitor management, the job of organizing visitor check-ins was already burdensome. Now with a provision to file this data in a way that is effortlessly accessible and securely stored makes the task even harder. This data can be scanned for inside the back-office by joining any sum of data field requirements or by data entry date with modern Visitor Management solutions. When the information of the visitors is found, their profile can be easily sent out, enabling receptionists to share this data with the eager guest, or the receptionist can select to eliminate or anonymize the data.
At Gtriip, Our contactless visitor management entrusts your guests by enabling them to check-in through the satisfaction of their device. This in turn encourages your security groups to ensure the adherence of a truly secure and touch less work environment.