When you send an email, you’re usually hoping for a response. But sometimes people don’t respond, even if they’ve read your email. If you want to increase the chances of getting a response, you can try sending a follow-up email.
A follow-up email doesn’t have to be pushy or aggressive. You can simply restate your original request and ask if the person is available to chat. If you don’t hear back after your first follow-up, you can try one more time. After that, it’s probably best to move on.
Tips for Better Follow-up Emails
When it comes to writing following-up emails, the tone you use can be just as important as the words you choose. After all, the goal of a follow-up email is to persuade your reader to take some kind of action, whether that’s replying to your message, clicking on a link, or agreeing to meet with you.
With that in mind, here are some tips for choosing the right tone for your follow-up emails:
- Be clear and concise
The best follow-up emails are those that get straight to the point. After all, you don’t want to waste your reader’s time with long-winded messages. So, be clear about what you want from them and why they should do it.
- Be polite and respectful
Even if you’re feeling frustrated or impatient, it’s important to remain polite and respectful in your follow-up emails. Remember, you’re trying to persuade someone to do something for you, so coming across as rude or aggressive will only make them less likely to comply.
- Be positive and upbeat
A positive and upbeat tone will make your email more enjoyable to read and will also make it more likely that your reader will take the action you want them to. On the other hand, a negative or pessimistic tone will only serve to turn your reader off.
- Be professional
If you’re sending a follow-up email in a professional context, then it’s important to maintain a professional tone throughout. This means avoiding any slang or colloquial language and sticking to formal language instead.
- Be personal
Finally, if you want your follow-up email to really stand out, then try to make it personal. Addressing your reader by name and referring to something specific that they said or did will show that you’re paying attention and that you value their input.