You need to properly understand the specific file formats when working with digital files. There are many ways to export and save data, irrespective of the type of file you are handling. How you plan on using the file will decide the format you would want to keep it in.
When one works on a commercial printer, the exchange of digital files is unavoidable. The files you transmit to the printer act as the source files to get your hands on the printed project. Let us look at the reasons why you should print your documents in PDF format only.
If you have the required software needed to open a particular file, it does not imply the second party also has it. However, when you export your document in PDF format, you can be assured that everyone can read it. This is because the industry standard for documents is PDF, and every modern device is equipped to open it.
When you export the file in PDF format, it will open in the same way on the other device as it opened on your device. The formatting will remain the same across all devices. The program that you used to create the file does not matter. If you need the file back in Word format, you can simply convert the document from PDF to Word.
Smaller file size
Native file formats like INDB or PSD formats end up becoming large-sized files. File formats like these are known as native file formats. The reason for their large size is that these files have data that can be unlocked only by using the specific program.
For instance, a Photoshop PSD file stores data for all the layers used to create an image. The use of these layers in Photoshop is to assist the designer in the manipulation of assets and pictures present in an image. This lets them edit one component of the image without messing up the other ones.
Some PSD files end up having hundreds of modifiers and layers that significantly drive up the storage space occupied. This information is essential for the designer; however, it is rudimentary for printing the file.
During the transfer of files, the format used by designers and publishers is usually native. When the design team is working on a project, they use the native file format to make alterations to individual tools. But when the file is transferred to a commercial printer, this kind of editability is not required. People use a PDF editorto make changes in the PDF.
In an ideal case, files being sent to a commercial printer need not have the editing feature. Commercial printers are not expected to edit your file in any manner. If there is an issue with the file, you should ensure that you make the necessary changes at your end.
When you send the finalized version of your document, it ensures that the other party has only the most updated version of your project. Therefore, having different versions circulating of the same project can become a problem.